Mbecha

Led logistics for health emergencies across 4 states: Managed procurement, warehousing, and distribution of medical supplies, achieving 100% on-time delivery for critical interventions. Directed end-to-end procurement for 4-state emergency health response Coordinated fuel/fleet operations: Implemented tracking systems (EFMS2), cutting access-related risks by 20% and enhancing supply continuity. Audit Excellence: Developed filing systems ensuring 100% procurement document readiness for unqualified audits.  Develop and ensures strategic relationship with bilateral partners, UN agencies and government counterpart.  Develop the supply component for project proposals, ensuring budgeting for construction works, services and supplies.  Collaborate with Regional and HQ supply and operations teams to align country supply team with global objectives.  Develop logistics and supply emergency plan, accountability framework, partner with government and partners, ensures its monitoring and implementation in accordance with policies and procedures and established protocols.

Emergency Medical Logistics: Oversaw international sourcing, customs clearance, and distribution of $20M in medical equipment to conflict zones (Northwest/Southwest Cameroon). Fleet/Inventory Optimization: Tracked fuel usage/preventive maintenance, enabling timely payments and $289K cost savings through strategic procurement. Develop Accountability Framework for procurement, warehousing, customs and last-mile delivery that led to 100% achievement of emergency response milestones. Develop the annual work plan in collaboration with program units, activated the logistics and procurement working group of the region, implemented collaborative procurement base on categorization as well as ensure monitoring of the overall supply component, advised stakeholders base on result of root cause analysis conducted. Ensure full compliance of procurement activities with UN/UNDP rules, regulations, policies, and strategies; implementation of effective internal control. Provide inputs to Country Office (CO) Procurement business processes mapping and drafting of internal Standard Operating Procedures (SOPs) in procurement Supervise the P2P process from RFQ, ITB, RFP their evaluation, and negotiation and management of contracts in full compliance with the rules and regulations Prepare and management of risk, POs and contracts in Quantum Implement the internal control system which ensures that purchase orders are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems Source potential new suppliers; keeps abreast of significant market trends and developments in purchasing and related fields. Analyse and evaluates procurement requests submitted by different units and consults with unit managers to ensure that specifications/terms of reference, costs and delivery schedules/due dates are adequate. Participate in and review procurement networks as well as participate in procurement workshops and training

Directed supply chain for conflict-affected health programs: Managed import/export of pharmaceuticals, diagnostics, and construction materials with $150K savings via bid analysis. Supplier & Compliance: Developed LTA frameworks and prequalified vendors for agile emergency response. Field Team Supervision: Managed 8 procurement staff and 15 indirect reports across remote bases. As a Senior Supply Officer, I was in charge of developing procurement strategy, processes as well as coordinate global sourcing, procurement, shipment and storage of goods and services to guarantee uninterrupted implementation of the project. • In collaboration with Supply colleagues and Programme Sections, identify opportunities for capacity building of Government counterparts and improving the supply chain process to make it more effective. • I prepare support project budgets, procurement plan (in collaboration with finance, IT, Administration, HR and project), and monitor across project life cycle. • Carry out market analysis to identify new vendors ( IT, Cars, generators, facility rentals, services, construction contractors etc) as well as manage current contracts. This ensured the best agile SCM • Lead the opening of offers carry out bid analysis with attention to quality/price ratio, issue and manage PO which has ensured all time value for money and cost savings of 50,000 USD in 2022. • Drafting technical specifications and BOQ for FRQ including IT equipment’s and cars • In charge of filling, all procurement documents, internal control and provide necessary information to audit as needed. • Managing IT vendors KPI and all related procurement risk mitigation strategy • Manage the overall purchase-to-pay cycles, contract management and administration • Ensures timely preparation and presentation of reports on procurement; • Fleet management (develop weekly movement plans, preventive and curative Maintenance planning

(Project Donors: US Centers for Disease Control and Prevention, African Union Commission) ● Health Program Support: Coordinated international shipments of lab supplies for CDC/WHO projects, achieving 98.8% on-time delivery. Risk Mitigation: Implemented supply chain risk analyses to prevent stockouts during disease outbreaks. Strategic Global sourcing procurement and contract management and administration. ● Tracking & reviewing procurement spend &providing best recommendations to optimize cost savings ● Developing long terms relationship management strategy with all related stakeholders that guarantee agile supply chain ● Preparing procurement reports including variance reports that helps to justify the new plans development. ● Development of supply chain risk analysis that help mitigate all risk. ● Develop filling system as well as ensure smooth audit process and implementation of corrective actions base on audit recommendations. ● Training of supply chain team, capacity building and performance management. ● Identification of Organizations IT needs and ensure management of outsource Maintenance contract ● Overall custodian of organizations assets.

In this position, I was in charge of providing over all leadership to project activities through procurement strategy development, plan of activities, and budget development to ensuring accurate reporting. • I provided expert advice on the procurement, shipment transportation, management of the warehouse, carrying out logistics assessment and ensure availability of uninterrupted communication. • I ensured accurate segmentation of suppliers/vendors into different categories and relationship management • I motivated staff and ensure best recruitment practices, capacity building, and appraisal to developing training. • Overall focal point with the organization and external stakeholders especially local authorities

● Performed distribution planning and supplier relationship management. ● Tracked all incoming shipment and provide update as well as ensure customs clearance. ● Coordinated and plan shipment to all offices ● Managed planning of all operations and ensure effective implementation of project activities ● Managed travel arrangements, booking of flight, hotels, and ensure pick up from airport. ● I supported the team by ensuring the follow up of routine tasks such as guesthouse supplies, visa applications, phone credit purchase and utilities bill payment.

Responsible for invoicing, filling and bank reconciliation. ● Performed administrative follow up and petty cash management. ● Booking of flight, payment of utilities and rents